Problem and solution
The organization was managing multiple projects simultaneously, and each employee tracked their working hours in tables. Every month, timesheets had to be filled in manually, checked, printed, and submitted to supervising authorities for approval. The process was time-consuming and prone to errors.
We developed a web application that fully automated this workflow.
Project management
The project manager creates a project, sets the timeline, assigns employees, and defines work parameters such as role, allocated hours, and hourly rate.
The system automatically calculates progress, worked hours, and current payments.
Timesheet filling
The employee selects the month and receives a ready-made table with all active projects. They enter the number of hours for each day and add comments describing the completed work. After completion, the timesheet is submitted to the manager for review.
Review and approval
After completion, the timesheet is sent to the manager for review. The manager can approve the timesheet or return it for revision with comments. All statuses are tracked within the system.
Report generation
When the timesheet is approved, the system generates a ready-to-use PDF document with all calculations included. The document can be saved or sent directly to print for signing by supervising authorities.
Results
After implementing the application, the organization moved away from tables and manual calculations.
Employees spend less time on reporting, managers can see project progress in real time, and preparing timesheets now takes minutes instead of hours.
